Committee Role Descriptions

Chairman

  • Oversee general running of club
  • Attend monthly committee meetings
  • Ensure that committee are fulfilling their duties and actions assigned to them at meetings
  • Assist with Clubmark accreditation
  • Deal with any problems that arise within the club, acting impartially
  • Organise dates of training sessions, liaise with coaches and set up coaching schedule
  • Act as first point of contact for new members, sponsors, etc.
  • Act as figurehead for the club, providing direction and guiding the club’s development

Secretary

  • Send emails out to the membership on behalf of the committee
  • Prepare agendas for committee meetings
  • Attend monthly committee meetings
  • Take and issue minutes for committee meetings
  • Collate membership details
  • Prepare documentation for the AGM
  • Take minutes for the AGM
  • Roster members with BSUK

Treasurer

  • Change signatories/contact addresses with Natwest at the start of the season (if required)
  • Look after club cheque book and distribute timely payments, e.g league fees, tournament entry, parish council fees, etc.
  • Maintain club accounts, reconcile back to monthly bank statements
  • Produce cash flow forecasts to aid committee in purchasing decisions
  • Prepare annual accounts (year end 30th September) for AGM
  • Collect & bank match fee monies from captains (Phoenix, Flames & Tournaments)
  • Collect & bank annual membership monies
  • Send out a weekly update to captains/chairman of outstanding monies
  • Attend committee meetings, providing a monthly finance update

Phoenix Captain

  • Contact players weekly regarding availability and updating the club’s availability sheet
  • Notify players by Friday, 12pm, of their selection for the following week’s game and provide details of the game (directions, meet times, etc.)
  • Ensure that all equipment (bases, match balls, warm up balls, batting helmets, etc) are taken to games and that pitch is marked out, litter free and in good condition
  • Attend training regularly
  • Encourage team to attend training
  • Email the coaches weekly regarding what to work on at training
  • Organise umpires for games allocated by the League for Phoenix to umpire
  • Attend Flames games to gauge ability and who might/should be challenging for a place in Phoenix
  • Attend selection meetings with head coach and Flames captain
  • Work with coaches and Flames Captain to develop players and ensure progression through the club
  • Fill in forms, collect match fees, etc. on match days, including phoning in the scores on home games
  • Fill in the team on BSUK website the day after the game
  • Obtain player details from Tournaments Captain and ensure that they are included on the Phoenix team roster for qualification at Nationals
  • Attend monthly committee meetings

Flames Captain

  • Contact players weekly regarding availability and updating the club’s availability sheet
  • Notify players by Monday, 12pm, of their selection for the following week’s game and provide details of the game (directions, meet times, etc.)
  • Ensure that all equipment (bases, match balls, warm up balls, batting helments, etc) are taken to games and that pitch is marked out, litter free and in good condition
  • Attend training regularly
  • Encourage team to attend training
  • Email the coaches weekly regarding what to work on at training
  • Organise umpires for games allocated by the League for Flames to umpire
  • Attend selection meetings with head coach and Phoenix captain
  • Fill in forms, collect match fees, etc. on match days, including phoning in the scores on home games
  • Fill in the team on BSUK website the day after the game
  • Attend monthly committee meetings
  • Work with coaches and Phoenix Captain to develop players and ensure progression through the club

Tournaments Captain

  • Contact membership at start of season with details of tournaments that CSC are intending to enter
  • Obtain availability for tournaments
  • Determine whether there are enough players available to enter tournaments
  • Ensure that team(s) are entered into chosen tournaments and entry fees are paid prior to deadlines
  • Email players at least one week prior to tournaments confirming details
  • Collect deposits and match fees from players
  • Organise the team on the day
  • Liaise with coaches to ensure that coaching points/feedback are provided briefly after games to aid player/team development
  • Attend monthly committee meetings

League Representative

  • Attend monthly league meetings representing CSC
  • Report details of league Committee Meetings to CSC Committee
  • Attend monthly committee meetings

Child Welfare Officer

  • Assist the club to fulfil its responsibilities to safeguard children and young people
  • Assist the club to implement its child welfare action plan
  • Be the first point of contact for staff, volunteers, parents and children/young people where concerns about children’s welfare, poor practice or child abuse are identified
  • Be the first point of contact with the BSUK Child Welfare Officer
  • Implement the club’s reporting and recording procedures
  • Maintain contact details for local social services, police and the Area Child Protection Committee
  • Promote the club’s best practice guidance/code of conduct within the club
  • Ensure adherence to the club’s child welfare training
  • Ensure confidentiality is maintained
  • Promote anti-discriminatory practice
  • Attend monthly committee meetings
  • The Child Welfare Officer is expected to have knowledge of the following:
    • BSUK Child Welfare Policy and Procedures
    • Core legislation, government guidance and National Framework for Child Protection
    • Basic knowledge of roles and responsibilities of local statutory agencies (social services, police and Area Child Protection Committees).  The CWO should have full contact details for all their local agencies
    • Their own clubs roles and responsibilities to safeguard the welfare of children and young people – boundaries of the CWO role
    • Their own clubs policies and procedures related to safeguarding children and young people
    • Awareness of equality issues and child protection

Volunteer Co-ordinator

  • Contact membership with details of vacant committee positions and find a suitable volunteer to fill them
  • Find volunteers (not necessarily club members)  to help with tasks outside the scope of the committee
  • Attend monthly committee meetings